Part-Time Bookkeeper
Organization: Whatcom Long Term Recovery Group
POSITION: Bookkeeper
EMPLOYMENT TYPE: Hourly, non-exempt, part-time - approximately 20 hours per week
COMPENSATION: $35-45 per hour based on experience
SHIFT: Flexible
CATEGORY: Disaster Relief
REPORTS TO: Treasurer
DESCRIPTION:
Provides financial recordkeeping, reporting, and administrative support to ensure the accurate tracking, stewardship, and reporting of funds for the Whatcom Long Term Recovery Group (WLTRG). Supports the organization’s mission by maintaining financial systems that align with nonprofit, grant, and disaster recovery funding requirements, including restricted and unrestricted funds, and ensuring transparency and accountability to the governing body and community stakeholders.
ESSENTIAL JOB RESPONSIBILITIES:
Maintains accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
Tracks and manages restricted and unrestricted funds in accordance with donor, grant, and organizational requirements.
Supports the Treasurer in the preparation of monthly financial reports, including income statements, balance sheets, and budget-to-actual comparisons, for review by the governing body.
Processes invoices, reimbursements, and payments in a timely and accurate manner.
Supports budgeting processes, including preparation and monitoring of annual and program-specific budgets.
Assists in grant tracking, reporting, and compliance, ensuring proper allocation and documentation of funds.
Maintains organized financial documentation and records in accordance with nonprofit and audit standards.
Coordinates with external accountants, auditors, and financial partners as needed.
Supports financial transparency by providing requested financial data and reports to the governing body and committees.
Ensures compliance with applicable laws, regulations, and internal financial policies and procedures.
Serves at the disposition of the governing body.
NON-ESSENTIAL JOB RESPONSIBILITIES:
Perform other duties as required by the WLTRG such as supporting audits, assisting with fundraising tracking, and preparing financial information for special events and projects.
ESSENTIAL KNOWLEDGE, SKILLS, and ABILITIES:
COMMUNICATION: Ability to communicate clearly and effectively via oral and written means. Ability to explain financial information to non-financial audiences in a clear and supportive manner.
COMPOSURE: Ability to maintain accuracy and attention to detail in a fast-paced or changing environment, particularly during disaster response and recovery periods.
DECISION MAKING: Ability to analyze financial data, identify discrepancies, and recommend appropriate solutions. Ability to prioritize tasks and meet deadlines.
FINANCIAL: Strong understanding of bookkeeping principles, nonprofit accounting practices, and management of restricted and unrestricted funds. Ability to manage billing and payroll tracking to multiple grants concurrently. Experience with financial reporting, budgeting, and reconciliation processes.
ORGANIZATION: Ability to maintain detailed, accurate, and well-organized financial records and documentation.
TECHNICAL: Proficiency with accounting and payroll software (e.g., QuickBooks and Gusto or similar), Excel, Google Workspace, and financial management tools.
CULTURALLY RESPONSIVE: Ability to be culturally responsive to geographic location, language of choice, age, gender, religious/spiritual preferences, race/ethnicity, and cultural traditions and values.
MACHINES, TOOLS, EQUIPMENT, WORK AIDS:
Personal telephone, computer, accounting software, spreadsheets, and financial management systems.
PHYSICAL REQUIREMENTS:
Must be able to sit or stand for extended periods of time and perform computer-based work.
WORKING CONDITIONS:
Work will occur primarily remotely (via computer, phone, and email), with one weekly in-person meeting, with additional meetings as needed. Any in-person activities will follow applicable health and safety guidelines.
Full-Time Disaster Case Managers
Organization: Whatcom Long Term Recovery Group
POSITION: Disaster Case Manager
EMPLOYMENT TYPE: Hourly, non-exempt, full time, up to 40 hours per week
COMPENSATION: $25 per hour, and reimbursement for reasonable mileage
SHIFT: Flexible - some in person office hours/meeting, remainder of work is remote
CATEGORY: Disaster Relief
REPORTS TO: Lead Disaster Case Manager
DESCRIPTION:
Disaster Case Managers (DCMs) provide disaster case management services to individuals and families impacted by disasters. DCMs complete Needs Assessments, develop Disaster Recovery Plans, and make appropriate community referrals for additional services. The DCM maintains appropriate contact with clients, provides quality services, and ensures that Disaster Recovery Plans are completed in a timely manner.
ESSENTIAL JOB RESPONSIBILITIES/DESCRIPTION OF SERVICES:
Meet regularly with Lead DCM to manage caseloads and keep informed of issues.
DCMs are to be informed of program, contract, and other related information.
DCMs are responsible for:
Conducting a multidimensional assessment of client needs.
Completing case documentation that is legible, accurate and complete. This includes background information, Disaster Recovery Plans, and case closures. This includes both physical and digital files via an online software system.
Providing assistance with submission of applications for disaster assistance.
Performing outreach activities intended to locate affected individuals needing support and assistance.
Providing referral to appropriate medical, psychological and social work professionals when the need of the client indicates such actions.
Representing clients before the Unmet Needs Committee and participating in Whatcom Long Term Recovery Group (WLTRG) activities/meetings.
Completing DCM training and using best practices, policies and procedures.
Provided reports and status for all cases in their portfolio as needed.
Participating in workshops, seminars, education programs and other activities that promote professional growth and development.
Networking with existing social service agencies, psychological and psychiatric resources to establish referrals and outreach models.
Gathering, filing and submitting documents to assist clients with home elevation projects.
NONESSENTIAL JOB RESPONSIBILITIES:
Perform other duties as required by the WLTRG such as preparing for, attending and/or supporting special events and projects.
ESSENTIAL KNOWLEDGE, SKILLS, and ABILITIES:
COMMUNICATION: Ability to communicate clearly and effectively via oral and written means. Ability to present a reassuring and positive demeanor to individuals, their families, staff, supportive services personnel, and the general public. Ability to make oral presentations.
COMPOSURE: Ability to remain calm and maintain self-control during difficult circumstances and emergencies. Ability to respond in a professional manner in all situations.
COMPUTER: Working knowledge Google Workspace and Microsoft Office Suite. 45 WPM, 90% accuracy.
DECISION MAKING: Ability to think analytically and evaluate the impact of case management recommendations. Ability to set work priorities and to evaluate and create solutions to work-related problems.
FINANCIAL: Strong math skills. Ability to assist individuals with interim financial decisions.
NEGOTIATION: Ability to negotiate individuals down from stressful situations and potential threatening behaviors. Ability to persuade clients to make appropriate life decisions.
SUPERVISION: Ability to delegate and ensure follow-through. Ability to provide feedback in a respectful and constructive manner.
TECHNICAL: Knowledge of the disaster and emergency response methodology. Knowledge of case management services and community resources; Federal, State and local assistance programs, housing & utility assistance and disability benefits.
CULTURALLY RESPONSIVE: Ability to be culturally responsive to geographic location, language of choice, age, gender, religious/spiritual preferences, race/ethnicity and cultural traditions and values. Spanish-speaking is desired.
TRAINING REQUIREMENTS:
Orientation: Able to attend multi-day Disaster Case Management Training.
MACHINES, TOOLS, EQUIPMENT, WORK AIDS:
Personal telephone, computer, navigation systems (google maps)
PHYSICAL REQUIREMENTS:
Ability to communicate with individuals and their family members, as well as staff and community/support services personnel to determine needs and actions to be taken.
Ability to input data into the computer, make calculations, complete paperwork, and produce reports.
Must be physically able to conduct home visits, including walking on uneven surfaces, climbing stairs, and standing for long periods of time if required.
WORKING CONDITIONS:
Work will occur both remotely (via phone & email) and in-person. For site visits and other in-person services, individuals will provide necessary personal protective equipment (PPE) and other safety precautions put into place by the state of Washington due to COVID-19. Under no circumstances will transportation services be provided in personal vehicles to clients.